Job: Accounts Payable Clerk - Temporary - FT - Days

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Job Description

Northwest Medical Center is a 300-bed hospital offering a full range of healthcare services including Emergency services, accredited chest pain and heart failure programs, neurology and neurosurgery, outpatient imaging, a nationally accredited surgical weight loss program, total joint program, spine program and stroke center (distinguished by Gold Seal designations), robotic surgery, GI lab, a free-standing women’s center, inpatient rehabilitation facility, wound care center, five urgent care facilities, Lazos de Familia and Healthy Beginnings pregnancy outreach programs, and three ambulatory surgery centers. NMC also operates Northwest Allied Physicians, a physician practice offering primary care and a wide range of specialists as well as Desert Cardiology of Tucson. NMC is accredited by Joint Commission and is an equal opportunity employer: race, gender, disability and Veteran status, and VEVRAA Federal Contractor - priority referral Protected Veterans requested.

The schedule will be 7:00am- 3:30pm 

Maintains AccountsPayable functions for the hospital and performs a variety of clerical duties associated with the department.                      

  • Prepares invoices related to PURCHASE ORDERS for payment utilizing the current systems.  This includes verification of:  receiving, quantity, and pricing/extension detail.  General ledger coding should be reviewed.
  • Prepares invoices related to CHECK REQUESTS for payment utilizing the HOST and Smart systems.  This includes verification of:  receiving, quantity, and pricing/extension detail.  Also required is appropriately coding general ledger accounts to payment and verification of appropriate signatures.
  • Responsible for accurate vendor set-up, ensuring 1099 vendors are identified at time of first payment, as best possible, by understanding the tax consequences of omission.
  • Validates all invoices paid via the electronic invoicing system.  Researches any invoices that cannot pay, correct the problem, and release the invoice for payment.
  • Enter invoices and check requests in the current system on a daily basis.  Included in this activity is trouble shooting errors that may occur because of discrepancies and lines already had been paid.  Working directly with materials mgmt. staff on resolution of discrepancies.
  • Daily balancing of the activity generated at transmission time within the current system.  (Rotated weekly to be handled by all AP clerks.).
  •  Responds in a timely and professional manner to internal and external customers, utilizing the appropriate means of communication.
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.        
  • End of month duties include, but are not limited to:  obtaining information on outstanding invoices that were directly sent to depts. or the vendor has not submitted, but we are aware that it is an obligation of the corporation to pay.  Prepare automated journal entries.  Run the necessary month end reports from the current system.
  • Processes the necessary paperwork to stop payment on AP checks to the corporate office and void the payment in the current systems. Performs research duties related to vendor statements, work discrepancies, and the outstanding payments report. Demonstrates proficiency at hospital wide and/or departments specific computer software and technology.
  • Performs other job duties relevant to the position as assigned.        




High Schooldiploma/GED preferred or equivalent experiencerequired.



One (1) year ofaccounts payableexperience.                                                


Calculator, fax,multi-line telephones, personal computer, photocopier, typewriter and wordprocessor.                                                

Licenses/Certifications:        Nonerequired.                


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